Offer Letter

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Offer Letter









Respected [Mr/ Mrs/Miss Name]

Congratulations, we are glad to inform you that you have cleared our requirement process and thereby eligible to work with our team at [company name].

You have been selected to hold the post of [job title], and assigned with a monthly salary of [salary offered] which would make an annual cost of [annual cost] to the company. This position reports to [supervisor name, designation].  

Terms and Conditions

  1. You are expected to work as a [full time/ part time] employee.
  2. Your salary will be credited on [day] of every month to your [bank a/c or in hand]
  3. Working hour is prescribed from [____ to ____ ]
  4. [Other terms and conditions required]

Benefits Granted

  1. Casual leave of [no of days.]
  2. Employees state insurance coverage
  3. [ any other benefits granted]

We expect you to join the company on [date]. Kindly report to [person name and designation] on [date] for documentation and orientation. And in case the date is not convenient, feel free to contact the undersigned.

Kindly sign or acknowledge the acceptance of this offer letter.

We are keen to work with you as a team and put the best of our efforts to bring success to [company name].


Yours faithfully



[Company name]

Download Formats

What is more blissful than being offered a job to do?? An offer letter Format is a formal document that an employer drafts to invite an employee to work at his enterprise. Usually, a letter is made to the candidates who are found eligible for the job post after completing their recruitment process.

eStartIndia is an online legal service platform where a team of expert legal professionals from India, offering a variety of legal services relating to legal notices, negotiable instruments, company registrations, intellectual property, tax services, personal and property services.

eStartIndia will help you to draft an offer letter Format the comfort of your home, offering you services that are very specialized and tailored for each individual.

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The following details are mentioned in the offer letter format:

  1. Name of the employer and the employee.

  2. Designation offered.

  3. Location of the enterprise.

  4. Starting time.

  5. Nature of work.

  6. Terms and conditions.

  7. Basic salary.

  8. Probation time (if any).

  9. Training is given (if any).

  10. Signature of the employer.

  11. Signature of employee (if the offer is accepted).



1499 /-

    Package Includes:

    • Drafting Offer letter by Experienced Experts
    • Start to Finish Help + Drafting an Offer Letter

(Professional Fees)


What is the approach to draft an offer letter?

Understand your requirement and state the name, designation, salary, terms, and conditions in your offer letter. Get the employee to sign the offer letter. Once the offer is accepted it must be signed by the employee. In case the offer is made in electronic form an acknowledgment of acceptance must be obtained from the employee.

What is the difference between offer letter and appointment letter?

An offer letter is a document that invites the person to work in a company or enterprise. Once the offer is accepted an appointment letter will be issued as proof of appointment.

Can an offer be withdrawn?

Yes, and offer can be withdrawn by resending a rejection letter before the appointment is done.

Who sends offer letter?

A Human Resource Manager of the enterprise or the director or manager can send the offer letter informing their will to hire the person as an employee of their enterprise.

What are the modes of sending the offer letter?

Offer letter sends in hand and electronic form will be considered accepted when the receiver sends back acknowledgment.

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