Introduction
A director identification number is a unique identifying number assigned to a person who wishes to become a director or is already a director of a corporation. Director Identification Number is obtained by submitting an application in e-Form DIR-3-KYC which was the one-time process for anyone wishing to become a director of one or more companies.
Every Year, all directors with director identification numbers are needed to submit their KYC details in e-Form DIR 3 KYC registered under MCA.
Extended due date for filing e-form of DIR-3-KYC and DIR-3- KYC web
MCA has extended the due date for filing the Form of DIR-3 KYC and DIR 3 KYC Web in respect of Financial Year 2021-22 from 30th September 2022 to 15th October 2022 without payment of a fee that is notified in General Circular no 9/2022 dated 28th September 2022.
A representation has been received in the Ministry requesting an extension of time beyond 30th September 2022 for filing e-form DIR-3-KYC and web-form DIR-3-KYC-WEB without payment of a fee.
The matter has been examined by the Ministry and it has been decided to allow the filing of e-form DIR-3-KYC and web-form DIR-3-KYC-WEB without filing fee up to 15th October 2022.
Purpose of the Form DIR-3 KYC
Every director shall inform all the companies in which he/ she is a director of the director identification number allotted to him/her in Form DIR-3B within 30 days of the receipt of notification of approval of the director identification number. Similarly, the Secretary and Manager of a company shall inform the company of their Income-tax Permanent Account Number. The company is required to further information about the director identification number of the directors to the Registrar in Form DIR-3C within 15 days of receiving the notification.
Who needs to file an e- form of DIR-3- KYC?
According to the recent announcements by the Ministry of Corporate Affairs, directors are needed to submit their KYC details to the MCA if they meet some conditions which are mentioned below:
Director Identification Number that was allotted to them by or on 31st March 2018.
The Director Identification Number is in approved status.
Note: KYC is needed for the disqualified directors.
Form DIR-3 KYC Web
Any Director Identification Number holder who has already submitted e-Form DIR-3 KYC in any of the previous financial years and who does not need an update in any of his KYC details as the given way may perform his annual KYC by accessing the DIR-3 KYC web service.
Form DIR-3 KYC WEB is simply to certify the data that is filled by the DIN holder in his previous year’s e-Form DIR-3 KYC.
Fee for form DIR-3 KYC
If Form DIR-3 KYC, is filed within the due date of the present financial year then no fee is payable. But if file Form DIR-3 KYC after the due date, for DIN status ‘Deactivated due to non-filing of DIR-3 KYC and late Fee is payable of Rs.5000.
Documents required filing the form of DIR- 3- KYC
The documents required to file reform DIR 3 KYC which is given following:
Details of Nationality
Details of citizenship
Permanent Account Number
Passport
Driving License
Aadhaar card
Personal Mobile number and Email ID
Residential proof.
Voter ID card
Directors must additionally have some documents which are given below:
To file the form on which he used his digital signature.
Chartered Accountants, CS, or Cost Accountants who are currently practicing the professional attested above mention documents. In the event of foreign nationals, an attestation by a defined authorized person is needed.
A declaration signed by the applicant or director and attested by Chartered Accountant, CS, or Cost Accountants in good standing.
The Process to file DIR 3 KYC Form
1. Download the form
The first and most important step is to get a copy of the form DIR-3 KYC from the MCA’s website. The DIR -3 KYC forms are attached for your reference.
2. Fill in the DIN details
If the status is ‘Approved’ then the director identification number must be filed on the KYC form.
Directors who have had their director identification number deactivated because of non-submission of the KYC Form can reactivate their director identification number by filling out the form after the statutory due date and paying late filing fees.
3. Fill the form of DIR- 3 KYC with the required information
Name and relevant credentials
Nationality
Age Declaration
Address Proof of the Director
4. PAN verification
Verification of the Permanent Account Number is needed. A director should first input his PAN, after that he must click on the button ‘Verify income-tax PAN’.
5. Update contact details and verify OTP
A director must update his contact information by giving his phone number and e-mail address, both of which must be validated using an OTP.
Attested Attachments to be made
An applicant must attest and upload all the documents that are mentioned above. Any additional document must be signed digitally by the applicant.
6. Authentication of e-Form
The e-Form must be validated and must be digitally signed by a Chartered Accountant/Cost Accountant or a Company Secretary who is presently practicing their profession.
After pre-checking their all documents click on the ‘Submit’ button.
7. SRN Generation
When the e-Form of DIR-3 KYC is submitted successfully, after that an SRN is produced and assigned to the user for future MCA correspondence.
8. Email communication
The applicant will receive acknowledge receipt of the form on his email ID. Once the email of approval is received then file the e-Form of DIR-3 KYC is completed.
Procedure to File Form DIR-3 KYC WEB
The procedure to File Form DIR-3 KYC Web is explained in detail which is given below:
The applicant is required to log in to the MCA portal with valid accreditation. After login, click on the option of MCA service and then select Director Identification Number services. From the list of services, select the option of DIR-3 KYC Web.
Provide the details of DIN, mobile number, and email ID that will display on the page before loading.
By clicking on the option of Send OTP, an OTP will be redirected to the applicant’s mobile number and email ID. Furnish the OTP to certify.
Pre-loaded all the details of the DIN Holder will display because of checking all the details and clicking on the submit button.
If the form is filed on or before 30th September then the “0” rupee challan and SRN will be generated.
Conclusion
It concluded that Director Identification Number is obtained by submitting an application in e-Form DIR-3-KYC which was the one-time process for anyone wishing to become a director of one or more companies. Every director shall inform all the companies in which he/ she is a director of the director identification number allotted to him/her in Form DIR-3B within 30 days of the receipt of notification of approval of the director identification number. MCA has extended the due date for filing the Form of DIR-3 KYC and DIR 3 KYC Web in respect of Financial Year 2021-22 from 30th September 2022 to 15th October 2022 without payment of a fee.
eStartIndia will help you to file DIR-3-KYC from the comfort of your home.
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